The Best Way to Send Important Documents: A Guide

Have you ever found yourself in a bind when it comes to posting important documents? Whether it’s sending out contracts, legal papers, or sensitive information, you want to make sure they arrive safely and securely. We’ll explore the best way to post important documents and share some tips to ensure your documents reach their destination without any hiccups. 

From choosing the right packaging to selecting the most reliable postal service, we’ve got you covered. 

How to send important documents by post 

Sending important documents by post requires careful attention to ensure that they reach their destination safely and securely. Here are some steps to follow: 

  1. Prepare the documents: Gather all the necessary documents and make sure they are in good condition. Remove any staples or paperclips that could damage the contents during transit.
  2. Choose the right envelope: Select a sturdy envelope that is appropriate for the size and weight of your documents. It’s also a good idea to use an envelope with a seal or adhesive strip for added security.
  3. Protect the documents: Place the documents inside a plastic sleeve or folder to protect them from moisture and potential damage while in transit.
  4. Address the envelope: Clearly write the recipient’s address on the front of the envelope, including their name, street address, city, county, and post code. It’s also a good idea to include your return address on the back of the envelope.
  5. Add postage: Weigh your envelope at a post office or using a postal scale to determine the correct amount of postage required. 
  6. Consider tracking and insurance options: If your documents are valuable or time-sensitive, consider using a tracking service or adding insurance for added peace of mind.
  7. Drop off at post office: Take your prepared envelope to your local post office and hand it over to a postal worker or drop it in a local post box. Alternatively, you can arrange a collection from your home or business premises. 

By following these steps, you can send your important documents by post with confidence, knowing that they will be delivered securely and on time. 

Best way to send important documents in the UK 

When it comes to sending important documents in the UK, there are a few options that you can consider. One of the most reliable and secure methods is to use a trusted courier service. These services offer tracking features and insurance options, giving you peace of mind knowing that your documents are in safe hands. 

Royal Mail Special Delivery Guaranteed by 1PM 

Royal Mail Special Delivery Guaranteed by 1pm is the fastest and most secure way to send important documents in the UK, particularly when it comes to time-sensitive items.  

This delivery service includes: 

  • Full tracking of your items 
  • Photo and signature proof of delivery 
  • Guaranteed next day delivery by 9AM* or 1PM 
  • Online delivery confirmation with GPS map*  
  • SMS delivery notification* 

You can add optional extras such as Saturday and Sunday* delivery, additional compensation cover for up £2,500 and ID verification services* to ensure that your documents are delivered in the right hands. Costs range from between £6.85 to £12.45, depending on the weight of your documents and the level of compensation cover selected. 

*These options are available with a Business Parcels Account. 

Royal Mail Tracked and Signed 1st Class Delivery 

Royal Mail Signed For 1st Class delivery is another reliable and secure shipping option. This type of delivery ensures that your package is given priority handling and is delivered within the UK in just one to two working days. The added signature requirement provides an extra layer of security, as it confirms that the package has been received by the intended recipient. 

This delivery service includes: 

  • Receive online delivery confirmation 
  • Signed confirmation by recipient 
  • Aim for next day delivery 
  • Loss or damage cover up to £50 included 

You can send 1st class letters or large letters, depending on the size and weight of your documents, from between £2.75 to £4.80 with this delivery service.  

DHL Next Day Delivery 

When you need to send important documents quickly and securely, DHL’s next day delivery service is the perfect solution. 

This delivery service includes: 

  • Delivery notification 
  • Online tracking service 
  • £25 contents cover included 

Prices for small and medium parcels start from £7.09 with the option to arrange a collection from your home at an additional cost. For time sensitive items, you can upgrade to next morning delivery slots or Saturday delivery to ensure your documents arrive on time.  


Best way to send important documents internationally

When it comes to sending important documents internationally, there are a few options that can ensure your documents arrive safely and on time. One of the most reliable methods is to use a reputable courier service, such as DHL or Royal Mail, that offers international shipping services. 

Royal Mail International Tracked & Signed 

When it comes to posting important documents internationally, Royal Mail International Tracked & Signed is the ideal service to ensure your items arrive safely and securely. This service provides end-to-end tracking, so you can keep an eye on your documents every step of the way. 

This international delivery service includes: 

  • Fully tracked delivery 
  • Confirmation and signature on delivery 
  • Free returns for undelivered items 
  • Europe delivery in 3-5 days 
  • Worldwide delivery in 5-7 days 
  • Compensation cover up to £50 

Prices to send letters and large letters start at £7.40 and can cost up to £17.60, depending on the delivery destination, as well as the size and weight of the parcel. 

DHL International 

DHL International delivery offers one of the fastest international shipping solutions. 

This service includes: 

  • 1-4 day delivery to worldwide destinations 
  • Full tracking  
  • Signature on delivery 
  • Excellent rates  
  • £50 insurance included 

Total costs will depend on the exact delivery method chosen, as well the weight and dimensions of your document envelope.  

Send important documents with Impact Express 

At Impact Express, we offer a range of fast and secure delivery services for businesses and individuals with our fleet of partnered couriers. From next day UK delivery to express international shipping, we’ve got you covered!  

Get your quote online today! 

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